Active International seeks a professional Executive Assistant to support the SVP, Worldwide Media Operations. Candidates must be extremely detail oriented, computer literate, organized and possess a high level of initiative and time management skills. The ideal candidate is articulate and polished with a professional demeanor. Must be able to interact with all levels of clients and Active's staff.

Provides senior-level administrative support to the SVP, Worldwide Media Operations.

• Prepare draft documents/reports/correspondence for review or signature


• Coordinate calendar/appointments - schedule meetings and travel to maximize time and efficiency


• Plan and schedule travel to best suit time management


• Typing for emails and letters with accuracy and speed


• Handle customer calls and inquiries, arrange callbacks, redirects, or follow up personally to resolve as appropriate


• Review incoming mail, prioritize, check deadlines and do preliminary research on communication that needs responding to, drafting response for review when needed


• Coordinate and plan all necessary travel arrangements for meetings, act as liaison for information to other departments


• Review and process expense reports


• Perform various special projects as needed.


• Provide administrative support to SVP, Director of Emerging Technologies, on an as-needed basis.

General Administrative:

• Support SVP as needed including coordinating office organization, conference room equipment and supplies, and department activities


• Establish and maintain a comprehensive filing system to ensure retention of reliable/current data and easy information retrieval


• Compile and update various monthly reports


• Respond appropriately to incoming telephone and email communications acting as the "go to" person for questions and direction  


• Provide clerical, analytical and other support on projects as requested


• Proactively request additional work or projects as schedule permits


• Support teamwork environment and act as a source of information for the department

Computer Skills

Strong proficiency with the MS Office Suite, PowerPoint, Excel, and Word

Proficiency in proprietary applications, including SMART, a plus.

Bachelor's degree preferred

Minimum of two to three years as an Executive Assistant in a corporate environment.