Job Title: Director of Operations

Description:

Supports the Dean of the College of Podiatric Medicine through financial, information and human resources management. Develops initial budget request working with assistant deans and then prepares weekly budget reviews for Dean. Coordinates recruitment and marketing strategies, oversees opportunities for technical skills training for faculty and students. Coordinates strategic planning initiatives and implementation of metric driven goals and strategies.

Description of Duties and Tasks

Essential Job Functions

1. Maintains budget. Including: generate check requisitions, materials requisitions, and budget transfers, credit card expense reports, honorariums; assist the Dean with development of budget projections, proposals, and reports; provide the Dean with weekly reports on account status; act as a liaison with the Business Office regarding account issues.

2. Assists the Dean in developing financial and operational internal controls.

3. Prepares budgets and financial reports for restricted and non-restricted designated funds.

4. Works on teams as assigned to develop long and short range operational and financial plans; prepares and monitors proposals for the faculty business/development plan.

5. Financial manger of clinic systems budgets

6. Contracts manager for rotations, clerkship directors, consultants, and lease agreements.

7. Manages the College's grants, contracts, and consultancies.

8. Assist the Dean with the formulation of policies and procedures for new programs and current program reviews.

9. Financial administrator for the College.

10. Assists the Dean in producing, maintaining and updating information, scheduling and plans pertaining to Accreditation processes. Supports the Associate and Assistant Deans in this process which requires significant coordination and monitoring.

11. Organizes, designs, and/or manages special projects, as assigned by the Dean.

12. Serves as the College's principal liaison to various University departments including; Distributive Learning, IT, Purchasing, Payroll, Office of Human Resources, and Facilities & Maintenance.

13. Reviews and revises positions descriptions as needed, with departmental input

Skills:

Individual must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

1. Ability to communicate effectively with others in person, via telephone, LAN, Internet/Intranet and e-mail programs. Ability to effectively interact with administration, faculty, staff, students, and the general public.

2. Ability to use multiple computer programs as needed to accomplish essential job functions (Microsoft Word, Excel, and Power Point).

3. Organizational skills necessary to prioritize workload to meet long and short-term deadlines.

4. Flexibility in job assignments to meet departmental priorities.

5. Ability to handle detail-oriented assignments with accuracy, consistency, with minimal supervision.

6. Ability to maintain confidentiality is essential.

7. Excellent computer skills and specifically the use of database and word processing systems.

8. Excellent oral and written communications skills. Ability to interact effectively with administration, faculty, staff, and students is a top priority.

9. Advanced mathematical skills, including the ability to operate a 10-key calculator, excel spread sheet.

10. Must be knowledgeable and proficient in the concepts and principles of budget development.

11. Ability to organize, plan, direct, and make sound judgment decisions.

12. Experience in strategic planning, goal setting, and metrics.

Qualifications Standard

1. Education: Any combination of education, training, or experience that provides the required knowledge, skills, and abilities. Bachelor's degree required.

2. Experience: 5 years experience in accounting, and database management.

3. Preference: Preference will be given to individuals with certification in the appropriate professional field and organization(s), a background in an academic setting is highly preferred.

PositionBegins:

Salary:

10/1/09

Exempt Position/DOQ

Location: College of Podiatric Medicine